Making a chapter properly is critical to its success. Just as critical is the commitment that you make to manage your chapter. The management process will involve several ongoing activities, promoting the organization, and evaluating the each year's activities.

National Construction and Governing Articles

Refer to the National Constitution and By-laws of Phi Sigma Phi National Fraternity, Inc, as well as your local constitution.

Chapter Officers & Elections

There are five executive offices and they constitute the Executive Board. These positions are of great importance to the healthy running of a chapter and should be filled with experienced, responsible members. The Chapter President on an as needed basis will appoint secondary positions. These secondary offices include Associate Educator, Risk Management Chair, and Rush Chair.

Effective student leadership is essential to the success of your chapter. If your chapter is to grow, the membership should recognize the importance of choosing executive officers who can handle their responsibilities effectively. It is important to avoid an election process that resembles a popularity contest in which officers are elected with little or no consideration given to leadership characteristics.

Take time to study and discuss characteristics of leadership and how these can be developed. Have members study and discuss the qualifications and specific responsibilities of the various offices recommended and the candidates who are running for those positions.

The election of officers should take place at a regularly scheduled meeting. Each member should be made aware of his responsibility to vote in a serious manner. For these types of elections usually affect the direction of your chapter over the next year.

Weekly Executive Board & General Business

Meetings

To maintain chapter direction and attention to chapter goals for the semester, weekly meeting should be maintained. A detailed agenda should outline the focus of the meeting. Robert's Rules of Order should be utilized to maintain order and efficiency.

Individual Responsibility

DO NOT mistake Brotherhood for financial responsibility. Educate all chapter members that proper financial responsibility is REQUIRED, not optional.

Good financial management is a responsibility that most be learned to be used in the real world. It is one of the most important responsibilities you have.

Primary Focus

The primary focus of Phi Sigma Phi is to enhance the quality of life for each of its members. This is accomplished through academic excellence, participation in chapter activities, and by engaging in the democratic process. Building our networks and membership resources is essential to the well being of our Chapters. Inspiring commitment, excellence, and honesty is essential to building better men.

Perpetuation of the Chapter and Fraternity

This is accomplished through an array of member services. Perpetuation of the chapter is the most important fraternity responsibility you have.

The Chapter Membership Recruitment and Rush Program must produce results. Your chapter cannot survive with out membership. A Chapter must be active and competitive with other organizations on campus in order to participate in everything from intramural sports to student government. The Phi Sigma Phi Chapter Management program is optimized for 30-70 chapter members. Each chapter should compile a detailed, written Membership Recruitment Program plan. This is should be a plan of action—requiring action from every chapter member.

The Chapter Associate Education Program must produce good results to develop good Active members. Your Chapter cannot survive without a proper, constructive, and educational Associate Education Program. This program should last about 6-8 weeks in length. Remember, what new members learn during their Associate period they will carry throughout their membership after initiation. The Associate Education program must be a concise, informative, team-building program. We are not only building better citizens—we are also building futures. Risk Management, tutoring, and mentoring are essential to new member guidance. Refer to the Phi Sigma Phi Core Values and Acronyms.

The National Instruction Handbooks and Manuals are essential and useful resources. They are developed to enhance the fraternity experience and shed light on the expectations set forth for all members of Phi Sigma Phi.

The Alumni organization is also an essential part of the National Fraternity and is a key component in perpetuating your Chapter and the National Fraternity. Alumni are members who have stepped from a moment in time they will often remember as the best of times. These men have experience, resources, and will be happy to assist the Active Chapter reach its goal—so keep them informed. Contact the Alumni Futures Assembly Chairman, or your Local Alumni Representative for more information.

Other Programs & Activities

Planning programs and activities is a vital step in the successful operation of a chapter. Written in outline form, the program of activities should represent the combined thinking of a majority of the members and should be clearly stated and understood by the members.

In general, you will find that chapter activities and projects may be classified into five areas: professional, financial, civic, service, and social. Examples of activities that fall into each category are as follows:

To gain a deeper understanding of the field of chapter management. We are very important people. We are visible and thus must be innovative and professional at all times. Professional activities would include inviting outside speakers to chapter meetings; taking field trips to reinforce leadership concepts learned within the chapter; participating in business-sponsored internships; participating in chapter projects and presentations; and participating in chapter, collegiate and national programs.

To support other chapter activities, such as field trips; donations to service organizations; and travel and/or lodging to the LDA or National Conclave. Paying dues and making annual donations are essential for continuing growth. The uniform book-keeping system should be used at all times—and the electronic version of the National Paperwork should be submitted and updated on time.

To become involved in student organizations' civic responsibilities to the school and the community. Civic activities might include presentations to college groups, assisting with community education projects, etc. Always prepare to serve and protect the ideals of Phi Sigma Phi. We must be motivated and organized to be successful.

To participate in projects intended to benefit the college, community or the country. Service activities might include donating time or money to recognized, approved, local, state or national service organizations or participating in college and community projects. The Ronald McDonald House is Phi Sigma Phi's National Charity. Other charities might include the American Red Cross, or MDA.

To build social skills through participation in social and public relations-based activities. These might include fundraisers, membership drives, fun activities, trips, newspaper articles, television appearances and radio interviews, member appreciation banquets, award ceremonies, etc. Remember—responsibility is the key.